HOW TO MANAGE YOUR OFFICE IT
If you have a company with 3-4 employees, with as many 3-4 computers, at first glance IT management seems simple. However, as soon as your company starts to grow a bit, you will realize that it is much more complicated and that managing dozens of computers at the same time can be crazy. The management of your office IT is therefore a key issue that you have to address in your business.
For this you need a partner, a computer company that is in
charge of everything related to computer maintenance, since leaving this in the
hands of each employee is a lottery and a risk for the security of your data.
Why managing IT in a company can be complex
In your company you will surely handle a large number of
equipment and systems:
•Computers
•Printers
•Photocopiers
•Scanner
•Router
•Computer networks
•Servers
•Etc.
You may even have a computer room or a single video
projection room, where you have many computers. Or you may have a large set of
laptops for your employees.
Whatever the case, complexity is what undoubtedly marks the
management of IT in companies as they grow. There are more and more computers,
more passwords, more people working and, therefore, everything becomes more
complicated, with what one person does is not the smartest thing to do.
What keys must be taken into account to manage the
computing of your office?
If you don't have an internal IT department, you should have
at least one external IT company that handles these tasks.
There are several aspects that you are very interested in
taking care of:
•Computer security measures in your office
•Security of your online data
•Backups (backups), encrypted and automated
•Hardware maintenance (including internal servers, if you
have them).
In short, you cannot leave all this to chance, because it
will end up affecting the performance of your employees, who will slow down
their tasks because their equipment is not working properly. Or you will put
your data and those of your clients at risk if you have a high degree of lack
of control in terms of data security, the way you share information, etc.
A company also needs to be able to work efficiently. That
means that you should have a computer network with structured cabling, where
the different devices are well connected to each other and we can share data
with a local area network LAN , without the need for everything to go through
the Internet.
This is vital to take care of some aspects of your company
that you are sure to care about:
•Productivity: you cannot demand high productivity from
employees who do not have sufficient means, when their computers work slowly
and badly, or when they have great difficulty using the tools that are around
them.
•The costs: everything that is not efficiency, is an
increase in costs. Employees will work more slowly, and therefore, the return
on investment that you will obtain will be better. To that add the costs of
corrective maintenance when a computer team says enough because you have not
carried out a good preventive maintenance.
•Security: this is the aspect that most worries companies,
since it is not only about having efficient hardware. It is about having secure
systems, where passwords are not shared with everyone, where only authorized
people can have permissions to view certain data, etc.
Computer science in your office is important
SMEs are the first victims of cybercriminals because they
are easy targets. Especially when they do not put any effort into taking care
of the computer security of their business, and directly, they are putting it
"to egg" to the black hat hackers.
In this sense, your company should begin to pay attention to
the care and management of information technology. If you don't want your
computer rooms to become computer graveyards, it is time for you to work with
efficient and professional technicians to help you keep an orderly and
standardized control of your equipment and systems.
Not all companies have an IT department. Many times,
starting these departments from scratch entails a long period of adaptation,
since you need tailor-made services that only a company with experience and
that has dealt with problems like yours can provide you.
Easy solutions are often not the best option for companies
that are growing and expanding their computing resources. If this is your case,
we invite you to contact us. At Gadae we help your company to carry out correct
preventive maintenance so that your business information technology is in good
hands.
